Charleston AI Playbook

Directory / Prompts / Sales & email

First-gift thank-you note

Updated

Problem it solves

A first gift deserves a specific note. The generic receipt does not say what the money does.

Best tool

  • ChatGPT (free chat)
  • Claude (free chat)
  • Gemini (free chat)
  • Copilot (free chat)

The free chat is enough for one draft. ChatGPT, Claude, Gemini, and the free Microsoft Copilot chat can each do this. A paid plan only helps if you hit a usage limit. Copilot inside Word, Excel, or Outlook is a separate paid Microsoft 365 feature. You do not need it to try this once.

Copy-paste prompt

Draft a thank-you note to a donor who gave for the first time, mentioning what their gift pays for: [details]

Replace every [bracket]. If you cannot fill one, delete that line.

Example output

A usable draft thanks them, names the gift amount only if you typed it, and says what that gift pays for in words you supplied. No inflated impact claim.

Tips

  • If you do not know what the gift pays for, do not let the draft invent a program result.
  • This is a note a person sends. It is not a tax receipt unless you already issue one.

Time saved

Estimate: one note is a few minutes. A stack of notes is mostly gathering the facts, which this prompt does not do for you.

How to use it

  1. Copy the prompt. Copy the prompt on this page into a free chat.
  2. Fill every bracket. Replace each [bracket] with a fact from your own notes. If you cannot fill one, delete that line instead of guessing.
  3. Edit before you use it. Read the draft against your notes. Delete any price, date, name, or promise you did not supply. You decide what gets sent.

Where this came from