Charleston AI Playbook

Directory / Prompts / Hiring & HR

We got your application

Updated

Problem it solves

Applicants hear nothing. A receipt is enough, if it does not promise an interview you will not give.

Best tool

  • ChatGPT (free chat)
  • Claude (free chat)
  • Gemini (free chat)
  • Copilot (free chat)

The free chat is enough for one draft. ChatGPT, Claude, Gemini, and the free Microsoft Copilot chat can each do this. A paid plan only helps if you hit a usage limit. Copilot inside Word, Excel, or Outlook is a separate paid Microsoft 365 feature. You do not need it to try this once.

Copy-paste prompt

Write a short email confirming we received an application. Under 80 words. Include the next step only if it is written below. Do not promise an interview.

Role: [title]
Next step that is true: [we will write either way by a date / we will contact people we want to interview / your real step]
Sender: [name]

Replace every [bracket]. If you cannot fill one, delete that line.

Template

Subject: We received your application for [title]
Hello [name],
Thanks for applying for [title] at [business].
[true next step]
[your name]

Download saves a .txt file. application-received.txt

Example output

A usable draft confirms the role and the true next step. It does not say “we were impressed” about a person the tool has not seen.

Tips

  • If you will not write to people you do not interview, do not let the draft promise that you will.
  • Send it yourself or from the inbox you actually read.

Time saved

Estimate: the note is a minute if the next step is already decided. Deciding the next step is the part that takes the time.

How to use it

  1. Copy the prompt. Copy the prompt on this page into a free chat.
  2. Fill every bracket. Replace each [bracket] with a fact from your own notes. If you cannot fill one, delete that line instead of guessing.
  3. Edit before you use it. Read the draft against your notes. Delete any price, date, name, or promise you did not supply. You decide what gets sent.

Where this came from

  • Original to this library.