Charleston AI Playbook

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Sort the ten biggest tasks in your week

Updated

Problem it solves

AI advice starts too big. You need your actual week on paper, then a line on each task.

Best tool

  • ChatGPT (free chat)
  • Claude (free chat)
  • Gemini (free chat)
  • Copilot (free chat)

The free chat is enough for one draft. ChatGPT, Claude, Gemini, and the free Microsoft Copilot chat can each do this. A paid plan only helps if you hit a usage limit. Copilot inside Word, Excel, or Outlook is a separate paid Microsoft 365 feature. You do not need it to try this once.

Copy-paste prompt

List the 10 tasks that take the most hours in my week as a small business owner, and for each one say whether AI could draft it, do it, or shouldn't touch it: [describe your week]

Replace every [bracket]. If you cannot fill one, delete that line.

Example output

A usable draft is about ten tasks from your description, each marked draft, do, or leave it alone. “Do” should be rare. Sending, paying, and hiring stay with you.

Tips

  • Describe a real week. Include the annoying tasks, not a slogan.
  • If it tells you to hand a customer complaint or a payment to a bot, move that task to “shouldn’t touch.”

Time saved

Estimate: writing down the week is the useful part and may take longer than the draft. The label on each task is a suggestion.

How to use it

  1. Copy the prompt. Copy the prompt on this page into a free chat.
  2. Fill every bracket. Replace each [bracket] with a fact from your own notes. If you cannot fill one, delete that line instead of guessing.
  3. Edit before you use it. Read the draft against your notes. Delete any price, date, name, or promise you did not supply. You decide what gets sent.

Where this came from