Charleston AI Playbook

Directory / Prompts / Professional services

Plain-English version of a letter you sent

Updated

Problem it solves

The letter you sent is accurate and hard to read. You want to see a plainer version before you make a template.

Best tool

  • ChatGPT (free chat)
  • Claude (free chat)
  • Gemini (free chat)
  • Copilot (free chat)

The free chat is enough for one draft. ChatGPT, Claude, Gemini, and the free Microsoft Copilot chat can each do this. A paid plan only helps if you hit a usage limit. Copilot inside Word, Excel, or Outlook is a separate paid Microsoft 365 feature. You do not need it to try this once.

Copy-paste prompt

Rewrite this as a plain-English version under 100 words that states the next step and the date. Use only the facts below: [paste the letter with the name and file number removed]

Replace every [bracket]. If you cannot fill one, delete that line.

Example output

A usable draft is under 100 words, names the next step, and keeps the date from the letter. Read it beside the letter you actually sent.

Tips

  • The law-office note says to delete the client’s name, the matter number, and any fact that would identify them before you paste.
  • If the draft adds a fact that was not in the letter, throw that sentence out. The note says that is the problem to watch for.

Time saved

Estimate: one letter is a few minutes, which is the exercise in the law-office note. It is not a firm-wide time study.

How to use it

  1. Copy the prompt. Copy the prompt on this page into a free chat.
  2. Fill every bracket. Replace each [bracket] with a fact from your own notes. If you cannot fill one, delete that line instead of guessing.
  3. Edit before you use it. Read the draft next to the original. Delete anything new.

Also written on this site

Quoted from another page on this site. If a quote names a time, that figure is an estimate, not a measured result.

Paste what is left into ChatGPT, Claude, or Gemini. Ask for a plain-English version under 100 words that states the next step and the date. Read it next to the letter you actually sent.

Where this came from